Case Study: Automating Reporting to Empower Teams and Elevate Accuracy

Challenge

Daily and weekly reporting had become a major operational pain point. Property Managers were often working after hours and even on Sundays to compile reports — pulling data from multiple RealPage systems and manually inputting it into spreadsheets. This process was not only inefficient, it was unsustainable.

The result: frustrated team members, increased risk of burnout, and client dissatisfaction when reports were delayed or inconsistent.

Solution

Rentyl Apartments & Homes launched an innovative reporting automation initiative, eliminating the need for manual data extraction and consolidation. The goal was to provide timely, trustworthy, and accurate reporting without draining valuable onsite leadership resources.

Results Powered By Purpose & Values

By applying our core values of being Attentive, Problem-Solving, and Determined, the impact of automation was immediate and meaningful:

Improved Efficiency

Hours Saved Annually

0 +

The initial pilot across 10 assets saved an average of 3 hours per week per property.

Payroll Savings

Estimated Annual Payroll Savings

$ 0

Freed-up time translated into an estimated $80,000 in annual payroll savings, while also improving strategic bandwidth

Better Work–Life Balance

Property Managers reported improved well-being, no longer needing to work outside of business hours. They start the week with data in hand, ready to strategize, not scramble.

Client Satisfaction

Clients now receive accurate, consistent reports on time, building confidence in our performance and reinforcing our trustworthy reputation.

Conclusion

What once drained our teams and strained client relationships is now a streamlined strength. By automating reporting, Rentyl Apartments & Homes continues to drive smarter operations, protect our people, and deliver better outcomes — living our values every step of the way.

Team Feedback

Carmen D.

Property Manager | 27 Year Industry Vet

The reports enable me to quickly identify and address any issues that may have arisen over the weekend. This proactive approach allows me to engage with residents promptly and manage their inquiries effectively. Additionally, the reports assist me in organizing my week by prioritizing tasks and coordinating with the team.

Furthermore, the daily reports provide a clear overview of our accomplishments and areas needing attention, helping us stay aligned with our daily goals. They also offer detailed insights into each team member's contributions, which is valuable when collaborating with other properties involved in market surveys.

Thank you for implementing this system; it has been instrumental in streamlining our processes.

Ashley C.

Regional Manager | 18 Year Industry Vet

The automation of daily and weekly reporting has been a complete game-changer for my teams. What used to take hours of manual work—often bleeding into nights and weekends—is now delivered instantly and accurately. It’s allowed our Property Managers to reclaim their time and focus on what truly drives performance: people, planning, and proactive strategy. Not only have we seen stronger team morale and better work-life balance, but we’re also seeing more consistent, client-ready reporting that builds trust and credibility. This is a perfect example of how Rentyl lives its values — innovative, attentive, and always problem-solving to support our people and our partners.

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